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Enrolments
Children register
Every child past, present and starting soon — bookings, contacts, medical alerts and CCS details in one place. Upload the export from your enrolment program to refresh it.
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Booked children by weekday
Add bookings to see weekday loads
Age profile
Add children to see the age profile
Birthdays in the next 60 days
Worth a look
Add a child
Current
Starting soon
Medical / dietary alert
Unlock a row to edit, or expand it for contacts & notes
Tip: scroll sideways on the table for rooms, bookings and CCS columns. Tap a child's name to open contacts and notes.
| Child | Status | Date of birth | Age | Gender | Room | Booked days | Primary carer | Alerts | Enrolment ID | CRN |
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Refreshing from your enrolment program
- Export the Children — current and starting soon report from your enrolment program as an Excel file.
- Unlock and press Upload spreadsheet, then choose the file. The register cleans it automatically: empty columns are dropped, ages recalculate from date of birth, allergy and medical fields merge into one alert, and the contact list is split into structured contacts.
- Existing children are matched by enrolment ID (or name + date of birth). Their imported details update, while anything you manage here — status, start dates and your own notes — is kept.
- Children already in the register but missing from the upload are never deleted — they are flagged under Worth a look so you can mark them as past.
Everyday use
- Unlock a row with the padlock to edit any field, including bookings — it locks again when you press the padlock again.
- Click a child's name to open their contacts, medical detail and notes.
- Mark leavers as Past rather than deleting them, so the register stays a full history.
- Backup JSON saves everything including your edits; Export CSV is for spreadsheets. Import and Reset sit behind padlocks, the same as the KPI tracker.
- This page is limited to the Director and Owner permission groups and is hidden from parents and the public.